(1) In order to have a work executed by a non- governmental organization pursuant to Section 46 of the Act, the terms of reference specifying the requirement, type, period, quality of work, human resource, operational modality of such work and a tentative estimate of the required amount shall be prepared.
(2) In order to have the work of up to one million rupees, the public entity shall request proposals from non-government organizations registered pursuant to the law in force with the objective of carrying out such work and included in the standing list
referred to in Rule 18, by publishing a notice in a daily newspaper of national or local circulation, giving a period at least of fifteen days.
(3) The following matters shall be set out in the notice referred to in sub-rule (2):
(a) Name and address of the public entity inviting proposals,
(b) Nature, quantity and other necessary details of the proposed work,
(c) Place for the performance and period for the completion of the proposed work,
(d) Deadline and place for submission of proposals,
(e) Format of the proposal,
(f) Documents to be submitted by the proponent along with the proposal,
(g) Conditions of payment and tax deduction, and
(h) Such other matters as the Public Procurement Monitoring Office considers necessary.
(4) The public entity shall open the proposals received pursuant to the invitation referred to in sub-rule (2) in the presence of the proponents and prepare a record (Muchulka) thereof.
(5) The evaluation committee shall recommend the proposal of a proponent who offers the lowest amount after fulfilling the terms of reference referred to in sub-rule (1) to the public entity for acceptance.
(6) If the proposal recommended pursuant to sub-rule (5) appears to be appropriate, the public entity shall accept such a proposal and give a notice specifying the date to the concerned proponent to appear to conclude a contract, and conclude the contract with him or her if he or she appears on such date.
(7) If the proponent whom the notice was given to pursuant to sub-rule (6) fails to appear to conclude the contract, a contract may be concluded with the proponent who offers the next lowest amount to him or her after fulfilling the terms of reference referred to in sub-rule (1).
(8) Notwithstanding anything contained elsewhere in this Rule, for the execution of a work the cost estimate of which exceeds one million rupees, open letters of intent shall be invited pursuant to Rule 70 and the process applicable for procurement of a consultancy service shall be followed.